Technolawyer Blog of the Year 2005
Jim Calloway's Law Pracice Tips Blog

An Oklahoma-based weblog about law practice management, the Internet and technology as it applies both in law practice and in all of our lives.

Future-Proofing Your Law Firm

I am pleased to announce that I have a new column in Law Practice Magazine, starting with its May-June 2013 "Professionalism" issue.

The column is Practice Management Advice and the first offering is Future-Proofing Your Law Firm.

There has been a lot of change and upheaval in the legal profession. This column outlines eight areas that any law firm, from a brand new solo practitioner to a large established firm, should review to see if they need to make improvement.

 

May 06, 2013 in Client Relations, Law Firm Management, Starting a law practice | Permalink | TrackBack (0)

Opening a New Law Practice - New resources

    The articles from "Opening a Law Practice" issue of the Oklahoma Bar Journal, published in October 2012 are now all available online. Enjoy and share this post with others, especially a lawyer or law student who is contemplating setting up a law practice.   
  • Starting Solo - From Oath to My Own Office
          - by Byron J. Will
  • Equipping the Law Office 2012 - by Jim Calloway
  • Going With the Flow -- The Truth About Cash Flow
          Management
    - by Douglas Gierhart
  • Great Resources Abound but Time Does Not
          - by Jim Calloway
  • Insurance for Lawyers and Law Offices -- From the
          Basics to "I Didn't Know You Could Insure That!"
    -
          by Jennifer Beale
  • Professional Liability Insurance - The Rest of the
          Story
    - by Alison A. Cave
  • Success in Solo and Small Firm Settings
          - by Jennifer Kirkpatrick
  • Ten Things to Know When Starting a Small-Town
          Practice
    - by Stephen D. Beam and Jon K. Parsley
  • The Agony and the Ecstasy - Tips on Starting Your
          Own Law Practice
    - by Tracey Garrison
  • The Non-Tech Side of Starting Your Own Practice
          - by Michelle Harrington
  • What's Your Exit Strategy - by D. Scott
          Pappas
  • Trust Accounting 101 - by OBA Ethics Counsel Travis Pickens

 

December 17, 2012 in Law Firm Management, Oklahoma Bar Association, Starting a law practice | Permalink | TrackBack (0)

Equipping the Law Office 2012

Equipping the Law Office 2012 is an article I was asked to put together for the Oklahoma Bar Journal. I try to cover generally everything that a lawyer might want to purchase to set up a solo practice or small firm. I tried to be comprehensive and hope this is valualbe for readers of my blog. Feel free to read this article and share it with anyone starting a practice or a law student who might be considering doing it after graduation.

October 12, 2012 in Law Office Hardware & Software, Starting a law practice | Permalink | TrackBack (0)

Rethinking the roles of your law firm’s support staff (and more resources for the lawyer-employer)

Earlier this year, I wrote a column for Lawyer's USA about Rethinking the roles of your law firm’s support staff. In many small or medium-sized law firms, the staff is divided between secretaries and legal assistants, with perhaps a receptionist or billing clerk. With the many complex tasks that are required in a law office today, having employees who gain deeper expertise in certain tasks may be a great benefit to the law firm. So read this article and see if your law firm should be rethinking some job descriptions and duties.

Lawyers USA also has a free resource available if you would like to read more about law firm staffing. As noted on the website:

"Brought to you by the editors of Lawyers USA, this FREE e-report contains the latest techniques for finding, motivating, keeping and developing your most valuable resource.  We’ve consulted some of the most prominent experts in the field of law firm management including Nancy Byerly Jones, Jim Calloway and Ed Poll to bring you a comprehensive report on this hot topic." Signing up to receive that will also register you for Lawyers USA’s free daily email alert. (You can unsubscribe at any time.)

Visit http://lawyersusaonline.com/free-white-paper-support-staff/ for this fine white paper about getting the best from your staff.

August 13, 2012 in Law Firm Management, Starting a law practice | Permalink | TrackBack (0)

The Future Is Hazy -- Thoughts From Some Deep Thinkers

Today's post from those helpful folks at Attorney at Work begins as follows:

"This summer, the hottest ticket at state bar association annual meetings seems to be sessions focused on the future of the business of practicing law. And with just cause. There’s a lot going on out there to make us nervous."

I've certainly been a part of that trend. As readers of this blog know, I did a plenary session on the Future of Law Practice for ABA TECHSHOW in March and gave much the same talk to attendees at the OBA Solo & Small Firm Conference in June. I've also been invited to give the same address at several other state bars. At about the same time of our Solo & Small Firm Conference, Attorney at Work’s Merrilyn Astin Tarlton was giving a keynote address on the topic for the State Bar of Texas. In advance of that, she asked several "top practice management experts" for advice on what actions lawyers should be taking now to prepare for the future. (I put that phrase in quotes since she included me in the group.)

She has now shared those responses with all of us in today's post The Future is Hazy - Now What? This is a quite excellent collection of ideas, comments and observations. Some of these ideas might even be slightly contradictory. (And there's one that I would think was stolen from my TECHSHOW speech, except I think Matt left Chicago before my talk.) As that great philosopher Yogi Berra said: “It's tough to make predictions, especially about the future.”

But when you think about it, is there really anything more important for you to do sometime this week than spend a few moments reading and thinking about your future?

July 09, 2012 in Law Firm Management, Risk Management, Starting a law practice, Technology Trends | Permalink | TrackBack (0)

Cost-Effective Law Practice Management

Last week I was a guest on the Lawyer2Lawyer podcast.  Here's their description: "As law firms slowly climb out of this recession, have their legal practice management skills changed? Lawyer2Lawyer co-host and attorney J. Craig Williams welcomes Rudy Bazelmans, Regional Director of Expense Reduction Analysts andLawyer-2-lawyer Jim Calloway, Director of the Oklahoma Bar Association's Management Assistance Program, to explain the current state of the legal industry, new law practice management skills, what attorneys have done to cut costs and how to keep costs down in the future."

It is certainly an interesting and timely topic. So take a few minutes to use this link to listen to a discussion of Cost-Effective Law Practice Management.

March 07, 2012 in Law Firm Management, Starting a law practice | Permalink | TrackBack (0)

Great Free Trust Accounting and Legal Ethics Information from Minnesota

Setting up a lawyer's trust accounting procedures in Quickbooks is certainly doable. But if you are not an accounting whiz, you might be worried you missed something. There are other tools like GnuCash (free) or Microsoft Office Accounting 2006 or 2007. Earler this year, the Minnesota Bar Association announced the release of its Trust Accounting Guides that have previously only been available to Minnesota Bar lawyers. In the spirit of public service, all lawyers can now benefit from their step-by-step instructions contained in:

  • Keeping Client Trust Accounts with GnuCash 2.2.4;
  • Keeping Records for Client Trust Accounts Using Microsoft Office Accounting 2006 or 2007;
  • Using QuickBooks 6.0 for Lawyers’ Trust Accounting;
  • Trust Accounting with QuickBooks 2005 Professional;
  • Keeping Clients’ Trust Accounts with QuickBooks 2010 Professional

This blog post from the MSBA Practice Blog contains all of the details and a link to the download site. You do have to furnish an e-mail address so you can be notified of updates or changes. This is truly a great public service. So thanks to the MSBA!!

But that is not all! As noted in the blog post linked above, they are also giving away Minnesota Legal Ethics, a 400 page ebook treatise by William J. Wernz. You read correctly. They are giving it away for free for you to download. So let's all show the Minnesota State Bar Association our thanks by taking them up on their offer to download these great free resources.

August 31, 2011 in Law Firm Management, Risk Management, Starting a law practice | Permalink | TrackBack (0)

Your Future as a Lawyer

Thinking about your future can bring forth many emotions, especially if the future looks challenging and uncertain. That's why it may be easy for time-challenged lawyers to avoid the exercise. If you are going to retire in the next few years, skip this blog post. Otherwise, invest thirty minutes this week reading the articles I have linked here. If you need inspiration to think about this, just start with the following feature story from the July 2011 ABA Journal Law Job Stagnation May Have Started Before the Recession—And It May Be a Sign of Lasting Change. Quite a few observers of the legal industry have drawn some of the same conclusions. Just to make certain you click on the link to the story, here's the "money quote" from the article:

  • "For most lawyers, survival will depend upon their ability to harness technology to deliver greater value to clients at a cost that declines—yes, declines—over time. The biggest challenge for law firms will be transitioning away from internal firm metrics that reward billable hours and discourage or prohibit the crucial trial-and-error experimentation needed to create, refine and market more innovative work processes that do more with less." Id.

So go read the article to see how the authors reached that conclusion.

But the future brings promise as well as challenges. Maybe none of us will see that future where one can make a living as a "Space Lawyer," but it is not hard to see new and emerging areas of law practice.Space_lawyer

But a good opportunity to chart your future appears this month in another ABA publication, the "Careers" issue of Law Practice magazine (July/August 2011.) The Time to Take a Leap feature begins with an important story by a good friend of mine. Lawyers Join the Free Agent Nation by Stephen P. Gallagher charts how career paths have changed for lawyers just as the idea of life-long employment with a single company has changed for the majority of the American work force. The is followed by 10 Steps to Prepare Yourself for a Graceful Launch by John H. Snyder. Although this is written for a hypothetical associate about to leave the big firm, it is good reading for anyone taking stock of your career. The feature then focuses on several lawyers and their successful career changes.

But, wait, you might say, "I really am my law practice at  this point and there's really nowhere to leap." (Joke in poor taste omitted.)  It is certainly true that for many lawyers, from solo/small firm lawyers to partners in larger law frims that they could change their address or their partners, but the clients that they serve are their law practice. Absent taking a salaried job and shuttering a private practice, they may feel  certain that they are not looking at career change.

As suggested by the ABA Journal article on stagnation, you may have the choice of reinventing your practice or watching while others reinvent it for you. So continue your tour of the Careers edition of Law Practice magazine by reading Make the Right Move: Career Assessment Tools by Wendy L. Werner for some ideas on learning about yourself, Optimizing Your Online Shingle: On-Page and Off-Page Best Practices by Bob Ambrogi and Steve Matthews and enjoy the fun of Sharon Nelson and John Simek discussing using an iPad in your law practice. In the Ask Bill column, Bill Gibson talks with me and Tom Mighell about social media for lawyers.

Whether you are a new lawyer or law student entering the job market, who should read the entire Careers edition of Law Practice magazine or you want to pick and choose, there's a lot in Law Practice magazine, this month and every month and I'd say that even if I wasn't on the magazine's editorial board.

July 06, 2011 in iPads, Law Firm Management, Lawyer's Quality of Life, Productivity Tips, Starting a law practice, Technology Trends | Permalink | TrackBack (0)

Jay Shepherd's Rules for a Successful Law Practice

After 13 years of running his law practice, Jay Shepherd is taking his career in another direction.

You will find the rules for success in his blog post Small Firms, Big Lawyers: Reflections on Thirteen Years to be very valuable. He has 13 rules for his thirteen years. The first 12 rules are great and the last one humorous. I am presumptuous enough to clarify his rule #8 Pay yourself first. I know for certain he doesn't mean pay yourself before you pay your staff. As an employer, paying your staff on time is a business and ethical duty. They have to be paid on payday. With automatic debits, even a day late could be a disaster. But I do agree with the point Jay was making. A law practice can appear very viable when it is not if you do not include paying the lawyer. I assume any business can look great if you do not pay the workers.

But Jay has great rules that reflect the reality of today's environment. That reality is very different today than when many of us first started practicing law. I wish every lawyer starting a law practice could read them. In fact, every lawyer in private practice should.

June 06, 2011 in Law Firm Management, Starting a law practice | Permalink | TrackBack (0)

Supercharge Your Law Practice

During my almost fourteen years with the Oklahoma Bar Association as the practice management advisor, I have planned or helped to plan quite a few CLE programs, including our OBA Solo and Small Firm Conference. (This year's Solo & Small Firm Conference will be held June 9-11, 2011.)  But today I want to direct your attention to what I think is an extremely important OBA CLE program this week with lots of information about your future.

Supercharge Your Law Practice will be held this week- on May 18, 2011 at the Oklahoma Bar Center and May 19, 2011 at the Renaissance Hotel in Tulsa. The May 18th program will also feature a live webcast. The live webcast will be a bit more expensive, but all of your staff can sit in and watch it with you.

There is a lot of change ahead for lawyers who want to be successful. It is not just about technology or even hard work. One of our “Supercharge” speakers, Tim Green, gave me this interesting quote from "Making It All Work," a sequel to "Getting Things Done" by David Allen:

            "[S]tudies have proven that the vast majority of all performance improvement is systemic. Additional motivation and intelligence make only a negligible difference in the long run."

Given that observation, we are going to spend some time talking about designing efficient law office systems. We’re going to talk about future trends impacting the legal profession. Some of these trends are quite scary. You don’t have to take my word for it. Read this article from this month’s The Economist- A less gilded future: The legal business has undergone not only recession but also structural change. Ever-growing profits are no longer guaranteed. Nor, for some firms, is survival.

We are going to discuss digital law practice and digital client files. We’re going to demonstrate some tools to use for document assembly in the law office. Law firms need to incorporate document assembly tools to be effective, but that impacts billing and other business matters. I will demonstrate a document assembly tool that a solo practitioner with no staff support and no technology skill can use to automate his or her own forms. This is particularly significant to estate planners. In fact the demo documents in this document assembly program are estate planning documents.

Here is the link for more information and to register for Supercharge Your Law Practice. I hope to see you there, or at least for you to see us via the Internet.

If you cannot make the scheduled dates, the program will be archived for future viewing later. But why wait? Summer is a good time to make some changes.

May 16, 2011 in Law Firm Management, Productivity Tips, Risk Management, Starting a law practice, Technology Trends | Permalink | TrackBack (0)

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