Technolawyer Blog of the Year 2005
Jim Calloway's Law Pracice Tips Blog

An Oklahoma-based weblog about law practice management, the Internet and technology as it applies both in law practice and in all of our lives.

Project Management for Lawyers

There are many ways to fail and sometimes few ways (or one) to succeed. Many lawyers tend to view the whole concept of legal project management with some suspicion and wariness. They view themselves as creative problem solvers and do not want their thought processes to be limited to following a flow chart. Besides, just how professional could following a flow chart be?

Every now I then I want to say PLEASE read this article everyone. Today is such a case. The anonymous curmudgeon Otto Sorts has posted an article on the AttorneyAtWork site titled Life Is Complex and Uncertain which contains an easy six point approach to project management. (Go ahead and read it now. I'll wait for you.) Great work, Otto. I have no idea why your editors called you "Strange" in the bio section.

But at the risk of incurring some curmudgeonly disapproval, let me suggest that this is only the first part of the roadmap for law firm success. I have mentioned before how I think lawyers would benefit from reading The Checklist Manifesto by Atul Gawande. Otto Sorts has outlined project management for a particular project. Atul Gawande encourages us to then take that work product and, at firm expense, build a template (aka checklist) to institutionalize this thinking process to benefit the firm and the next client for the next similar project. We should let the project plan/template/checklist evolve just the way our standard form documents are modified when the law changes or unexpected difficulties are encountered.

March 07, 2012 in Law Firm Management, Productivity Tips, Time Management | Permalink | TrackBack (0)

ABA TECHSHOW 2012 -- Hope to see you there

ABA TECHSHOW is my best learning experience every year. No other legal technology conference has so many of the Who's Who of legal technologists because of the number of presentations that are offered. The Early Bird deadline is February 17, 2012 and the savings are significant. You can register and get more information at www.techshow.com. Just take a look at this great lineup of timely presentations. Many of you may be a member of a bar association that is an ABA TECHSHOW Event Promoter and provides you with another discount.TECHSHOW 2012

I am extremely excited about my two presentations at ABA TECHSHOW 2012. My first presentation is with Diane Ebersole, who is a practice management advisor for the Michigan Bar Association. Our topic is “Magic in Minutes: Effective Use of Document Assembly." This is truly a hot topic. With three cloud-based practice management systems announcing new document assembly tools in the last several weeks and a new generation of tools that operate as Microsoft Word plug-ins, there have been a lot of recent developments in this area.

“The Future of Law Practice: Dark Clouds or Silver Linings?” is the title of the plenary session that I will do to kick off the final day of ABA TECHSHOW. Doing a solo plenary session at ABA TECHSHOW is a great honor and responsibility. I will not claim to have the reputation and expertise of Richard Susskind, who addressed ABA TECHSHOW 2009 on a similar topic, but I have a list of ideas to share about preparing for your next decades in law practice. Here is an article I wrote for the Oklahoma Bar Journal that you can download to give you a preview. Download OBJ 2012 Jan14 - Preparing for ABA TECHSHOW

The world is changing. Attend ABA TECHSHOW to master these changes, As a tweet from @emyth observed recently, "If you're waiting for change to happen to you, it will, but probably not the change you want." I hope to see you at ABA TECHSHOW.

February 15, 2012 in Law Office Hardware & Software, Productivity Tips, Technology Trends | Permalink | TrackBack (0)

Beyond the Basics of Google

My Sites for Sore Eyes column in the just-released GPSOLO eReport is Beyond the Basics of Google. Long time readers of my blog may have seen a lot of this information before. But if you have some colleagues who would benefit from this information, be sure and send them the link. I am always surprised by the number of people who have never heard of Google Advanced Search or think it is some advanced function that they are not qualified to operate.

Here's an additional related site that wasn't in the article. If you have grown tired of people asking you questions that they could answer themselves if they would just use Google, check out the site Let Me Google That for You. (http://lmgtfy.com) The site's motto is "For all those people that find it more convenient to bother you with their question rather than google it for themselves." Go do a quick search there and click Preview to see the short animation you can send someone the next time they ask. It will bring a smile to your face. (But do not try this with your supervisor!)



January 13, 2012 in Cool Tools, Productivity Tips, Website of the Week | Permalink | TrackBack (0)

Gadgets, Gizmos and Apps 2011

For the December 2011 Oklahoma Bar Journal I decided to pass along some interesting add-ons for a PC user. It's not like the old days where you had to cobble things together yourself with lots of customizations and add-ons, but I think you will find these additions helpful. Oklahoma lawyers who read this in the Bar Journal may still find this version useful as the hyperlinks have all been enabled (and corrected from the entire PDF version of the Bar Journal on our website.) So download this file to more easily visit the sites mentioned and install some of these useful add-ons. Download Gadgets_Gizmos_and_Apps.Calloway.Oklabaj

December 21, 2011 in Productivity Tips, Products and Gadgets | Permalink | TrackBack (0)

Ten essential classes of websites for lawyers

My recent Lawyers USA column covered Ten essential classes of websites for lawyers. You may know many of these, but feel free to forward the link to a lawyer you know who is not as current on Internet tools. I'll let you in on a little behind the scene information. The concept was to cover ten websites, combining some useful old standbys with newer tools. But as I tried to narrow it down to ten, it became obvious that there were several contenders in some areas. I hope you enjoy this piece and learn of some new online tools.

December 15, 2011 in Productivity Tips, Website of the Week | Permalink | TrackBack (0)

Oklahoma City University School of Law Teaches "Cool Tools"

Kudos to OCU's Legal Research Certificate program for its innovative first Cool Tools Café program.  I was familiar with many, but not all, of their cool tools. Descriptions of some of the cool tools are available at the link above. You may want to review these. These young law students will soon be young lawyers, using these cool tools in their practices.

December 07, 2011 in Cool Tools, Productivity Tips | Permalink | TrackBack (0)

Using Checklists in your Law Practice

Using Checklists in your Law Practice is the title of my Lawyers USA column that was just posted to the Web. I'm sure everyone reading this uses checklists in many different ways. But I hope my column on this very important topic will give you some new ideas. One idea that I recommend to every single lawyer is to get a copy of The Checklist Manifesto by Atul Gawande and read it! The book is not very expensive and may be the book that shows you the way to a more successful practice. You can also "check out" his online checklist for checklists to help evaluate your personal checklists.



July 26, 2011 in Law Firm Management, Productivity Tips, Risk Management, Time Management | Permalink | TrackBack (0)

Your Future as a Lawyer

Thinking about your future can bring forth many emotions, especially if the future looks challenging and uncertain. That's why it may be easy for time-challenged lawyers to avoid the exercise. If you are going to retire in the next few years, skip this blog post. Otherwise, invest thirty minutes this week reading the articles I have linked here. If you need inspiration to think about this, just start with the following feature story from the July 2011 ABA Journal Law Job Stagnation May Have Started Before the Recession—And It May Be a Sign of Lasting Change. Quite a few observers of the legal industry have drawn some of the same conclusions. Just to make certain you click on the link to the story, here's the "money quote" from the article:

  • "For most lawyers, survival will depend upon their ability to harness technology to deliver greater value to clients at a cost that declines—yes, declines—over time. The biggest challenge for law firms will be transitioning away from internal firm metrics that reward billable hours and discourage or prohibit the crucial trial-and-error experimentation needed to create, refine and market more innovative work processes that do more with less." Id.

So go read the article to see how the authors reached that conclusion.

But the future brings promise as well as challenges. Maybe none of us will see that future where one can make a living as a "Space Lawyer," but it is not hard to see new and emerging areas of law practice.Space_lawyer

But a good opportunity to chart your future appears this month in another ABA publication, the "Careers" issue of Law Practice magazine (July/August 2011.) The Time to Take a Leap feature begins with an important story by a good friend of mine. Lawyers Join the Free Agent Nation by Stephen P. Gallagher charts how career paths have changed for lawyers just as the idea of life-long employment with a single company has changed for the majority of the American work force. The is followed by 10 Steps to Prepare Yourself for a Graceful Launch by John H. Snyder. Although this is written for a hypothetical associate about to leave the big firm, it is good reading for anyone taking stock of your career. The feature then focuses on several lawyers and their successful career changes.

But, wait, you might say, "I really am my law practice at  this point and there's really nowhere to leap." (Joke in poor taste omitted.)  It is certainly true that for many lawyers, from solo/small firm lawyers to partners in larger law frims that they could change their address or their partners, but the clients that they serve are their law practice. Absent taking a salaried job and shuttering a private practice, they may feel  certain that they are not looking at career change.

As suggested by the ABA Journal article on stagnation, you may have the choice of reinventing your practice or watching while others reinvent it for you. So continue your tour of the Careers edition of Law Practice magazine by reading Make the Right Move: Career Assessment Tools by Wendy L. Werner for some ideas on learning about yourself, Optimizing Your Online Shingle: On-Page and Off-Page Best Practices by Bob Ambrogi and Steve Matthews and enjoy the fun of Sharon Nelson and John Simek discussing using an iPad in your law practice. In the Ask Bill column, Bill Gibson talks with me and Tom Mighell about social media for lawyers.

Whether you are a new lawyer or law student entering the job market, who should read the entire Careers edition of Law Practice magazine or you want to pick and choose, there's a lot in Law Practice magazine, this month and every month and I'd say that even if I wasn't on the magazine's editorial board.

July 06, 2011 in iPads, Law Firm Management, Lawyer's Quality of Life, Productivity Tips, Starting a law practice, Technology Trends | Permalink | TrackBack (0)

Great Reading for the Week of July 4th, 2011

Well, to celebrate the holiday weekend a little early, I have prepared a “Great Reading” list that wanders a bit from my usual fare. Thanks to all of the people who sent these my way, largely through Twitter.

David Pogue: We Have To Fix E-mail http://pogue.blogs.nytimes.com/2011/06/30/we-have-to-fix-e-mail/?ref=personaltechemail&nl=technology&emc=cta1

Trying to figure out how to improve your website content? Read the Ultimate 8-Point Checklist for Remarkable Content http://blog.hubspot.com/blog/tabid/6307/bid/18476/The-Ultimate-8-Point-Checklist-for-Remarkable-Content.aspx

I’m sure many lawyers already assist their clients with organizing their personal information, but this is a great article and the Master Information Kit Template, a shared public Google Document linked in the article, is very nice. How to Create an In-Case-of-Emergency Everything Document to Keep Your Loved Ones Informed if Worst Comes to Worst http://lifehacker.com/5817021/in-case-of-emergency-how-to-organize-your-important-records-in-a-master-information-kit 

Google+ was launched this week to a lucky few beta testers. It will soon by coming to everyone. It looks to have a lot of potential. Here’s a pretty good outline of Google+ and a link to the announcement video from Google. http://techcrunch.com/2011/06/28/google-plus/  Watching the group chat video on this next post may convince you that it is time to buy a webcam: Google+ Hangouts Is the Best Free Group Video Chat We’ve Seen http://lifehacker.com/5816722/google%252B-hangout-is-the-best-free-group-video-chat-weve-seen

Here’s information on another tool from Google: Me On The Web: Google's Tool For Online Reputation Management http://www.lawmarketingmonitor.com/professional-reputation/me-on-the-web-googles-tool-for-online-reputation-management/

I think I will invest $3.99 in the Great Backyard Grilling iPad App. The legal technology consultant who reviewed it seems to like it. http://trial-technology.blogspot.com/2011/06/great-backyard-grilling-ipad-app.html

101 Gadgets That Changed The World http://www.popularmechanics.com/technology/gadgets/reviews/101-gadgets-that-changed-the-world

There are some really nice law firm web pages on this feature 25 of the Best Law Firm Website Designs http://www.visualswirl.com/inspiration/best-law-firm-website-designs/  However, the design firm that selected the sites having a large Google AdWord placement saying Advertise Here that you must scroll past on their site to get to the nice designs is a bit ironic.

A Manager’s Primer on Asking Better Questions http://creativitycentral.squarespace.com/creativity-central/2011/6/22/a-managers-primer-on-asking-better-questions.html

GoDropBox Gives Google Docs a Drop Box Where Anyone Can Upload http://lifehacker.com/5816864/godropbox-gives-google-docs-a-drop-box-where-anyone-can-upload No relation to Dropbox.com, but an interesting idea if you need many people to share documents with you.

And let’s end with a real “downer” from my podcast partner Sharon Nelson: Your Chance of Being Hacked in Twelve Months Now a "Statistical Certainty" http://ridethelightning.senseient.com/2011/06/your-chance-of-being-hacked-in-twelve-months-now-a-statistical-certainty.html

 Happy Independence Day!

June 30, 2011 in Cool Tools, Productivity Tips | Permalink | TrackBack (0)

Is Google Chrome the new browser of choice?

Since I did a presentation at ABA TECHSHOW 2010 with Erik Mazzone called Supercharge Your Browser: Add-Ons, Extensions and Tweaks, I've been thinking about how many lawyers use Microsoft Internet Explorer as their browser just because it is handy and they always have used it.

But one trend I noticed pretty clearly at ABA TECHSHOW 2011 is the number of people who are very smart about technology who use Google Chrome as their primary browser. Yes, it wasn't that long ago that the "Alternative to IE" crowd was all about Firefox. But now they seem to be moving quickly to Chrome. Lifehacker noted this trend last year in How and Why Chrome Is Overtaking Firefox Among Power Users. This would be a good starting place for anyone wondering why anyone would even care to change their browser.

The reason is that it is all about the plugins---browser plug-ins that is.  

Erik Mazzone gave us his favorites for Chrome in SmallLaw: Browser Bliss: My 14 Favorite Chrome Apps and Extensions at the Technolawyer blog.

Last week HuffPost Tech weighed in with Google Chrome Extensions: The 11 Best Add-Ons For The Busiest Browser.

David Whelan recently published a nice chart of research browser plug-ins for Microsoft Internet Explorer, Chrome, Firefox and Safari. There are more for IE than you might imagine.

If you are interested in trying out Chrome, it is a free download. So there's little risk in becoming familiar with what many now say is the best of the browsers.

May 23, 2011 in Productivity Tips, Technology Trends | Permalink | TrackBack (0)

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